Notaries are regulated by the Faculty Office of the Archbishop of Canterbury under the direction of the Master of the Faculties. Though a Notary Public in England and Wales is appointed for life, Notaries are required to apply for and renew their Practicing Certificates annually. Our Practicing details are available on the Faculty Office's website. K.S.Sreekumar, The Notary Public is also a member of the Notaries Society. We maintain adequate indemnity insurance cover of up to £ 1,000,000 in compliance with our regulatory body rules.

Indemnity Insurance

We maintain adequate indemnity insurance cover of up to £ 1,000,000 in compliance with our regulatory body rules.

Complaints Policy

While we will maintain standards of service that will leave you no cause for concern. Please note that should any circumstance warrant a complaint we operate a written complaints policy.

If you have a complaint about any aspect of our service please contact Mr.K.S Sreekumar in writing, preferably by email as soon as is possible. If we are unable to resolve your complaint within seven days of receipt of the same we will forward the complaint to the Notaries Society.

The Notary Society has a complaints policy that is approved by the Regulatory Body for Notaries, the Faculty Office of the Archbishop of Canterbury. You can complain directly to the Notaries society and their contact details are

The Secretary 

Christopher J Vaughan 

The Secretary of The Notaries Society

P O Box 7655

Milton Keynes MK11 9NR

Email: secretary@thenotariessociety.org.uk

If you are still not satisfied, you can also complain to the Legal Services Ombudsman on the following numbers or email. You can also contact the Legal Services Ombudsman directly.

Legal Ombudsman
P O Box 6167
Slough SL1 0EH
Tel : 0300 555 0333
Email : enquiries@legalombudsman.org.uk
Website : www.legalombudsman.org.uk

If you are calling from Overseas, Please Call: +44 121 245 3050

NGT Lite Users: 18001 0300 555 0333

Minicom Text Phone User: 18002 0300 555 0333

DATA PROTECTION POLICY

This Policy ("Policy") sets out the 9 Data Protection Principles which Kurupath Sathyanath Sreekumar and Holborn Notary("Business”) commits to comply with when processing personal data in the course of its business of providing notarial services. The Business has notified its data processing activities to the Information Commissioner's Office under the registration number: Z1592889 The Appendix contains a Glossary of the defined terms in this Policy.

COMPLIANCE WITH THIS POLICY

The Business will ensure the protection of personal data in accordance with this Policy by the Notary, all Personnel, and Suppliers.

A breach of data protection laws by the Notary, any Personnel or Supplier could result not only in monetary penalties awarded against the Business but also negative publicity which could affect the Business as well as the entire notaries' profession.

THE DATA PROTECTION PRINCIPLES

The Business shall comply with the following 9 Data Protection Principles when processing personal data.

1. Fairness and Transparency: The Business must process personal data fairly and provide individuals with information about how and why their personal data is processed. The Business must provide a privacy notice to each client, Personnel, and Supplier to inform them of:

The identity of the Business as data controller

The purposes for which their personal data are processed

The legal basis for processing

Any legitimate interests pursued by the Business or a third party, if applicable;

The recipients or categories of recipients of the personal data, if any

where applicable, the fact that the Business intends to transfer personal data to a third country or international organisation and the existence or absence of an adequacy decision by the relevant authority, or reference to the appropriate or suitable safeguards and the means by which to obtain a copy of them or where they have been made available;

The period for which the personal data will be stored, or if that is not possible, the criteria used to determine that period;

The existence of the right to request from the controller access to and rectification or erasure of personal data or restriction of processing concerning the data subject or to object to processing as well as the right to data portability

The existence of the right to withdraw consent at any time, if applicable;

The right to lodge a complaint with a supervisory authority

Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether the data subject is obliged to provide the personal data and of the possible consequences of failure to provide such data; and

the existence of Automated Decisions, including profiling, and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

processing is necessary for the performance of a contract (e.g. engagement letter) to which the data subject (e.g. the client) is party or in order to take steps at the request of the data subject prior to entering into a contract;

processing necessary for the legitimate interests pursued by a client or the Business, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject. This ground may apply to the processing of the personal data of any third party data subjects whose personal data are provided by the client;

a legal obligation to which the Business is subject and where compliance with such obligation necessitates the processing of personal data by the Business,

data subject's consent, where such consent is procured from the client; and

other legal grounds.

the personal data of its clients as required for the purposes of providing its professional services and the administration of its client relationships;

the personal data of its Personnel as required for the administration of Personnel, if applicable

the personal data of its Suppliers as required for the administration of its Supplier relationships, if applicable, and

the personal data of its clients, Personnel and Suppliers as is necessary in order to comply with its legal obligations.

Physical security measures

ensure the physical security of premises, e.g. locked office

keep documents in locked cabinets;

reduce access privileges to only those needed;

grant access to only such personnel who need to have access in connection with their duties;

dispose of documents using a confidential bin or through a cross-cut shredder; and

other appropriate physical security measures.

Organisational security measures

vet Personnel and Suppliers on a continuing basis;

implement non-disclosure agreements prior to entering into formalised agreements;

provide training to Personnel where appropriate;

implement a strict ban on the use of personal email for work purposes, and

other appropriate organisational security measures.

Technical security measures

firewalls that are properly configured and using the latest software;

regular patch management and OS updates

real-time protection anti-virus, anti-malware, and anti-spyware software;

user access control management by, for example, the UAC functionality in Windows, adopting the principle of least privileges;

unique passwords of sufficient complexity and regular (but not too frequent) expiry:

encryption of all portable devices ensuring appropriate protection of the key;

data backup, and

other appropriate technical security measures

GOVERNANCE PROCESSES

In order to ensure that the Data Protection Principles are implemented the Business shall adopt the following governance processes.

1. Documented Policies

In order to ensure compliance with Data Protection Principle 9 (Accountability), the Business shall comply with this Policy and implement such other data protection policies and establish internal governance processes from time to time as may be required in order to operate the Business in compliance with data protection laws.

2. Assurance

The Business will ensure, by way of training or otherwise, that Personnel carries out their tasks in a way that will ensure compliance with data protection laws. Each member of Personnel and each Supplier shall have access to this Policy and it shall have an obligation to comply with it.

Each Supplier will have to comply with data protection obligations in accordance with its service agreement including, where appropriate, a data processing agreement.

The Business shall periodically review this Policy and other policies to ensure that they continue to comply with the relevant legal requirements.

3. Advice

Where necessary the Business shall seek advice in order to ensure that its processes comply with data protection laws.

4. Third-Parties

The Business shall comply with Policy: Appointing Suppliers in relation to appointing any third party contractor or supplier who will process personal data on behalf of the Business

5. Data Protection Impact Assessments

The Business shall implement a process so that any processing which is likely to result in a high risk to the rights and freedoms of individuals is subject to a documented Data Protection Impact Assessment (DPIA), to assess the risks associated with the proposed processing and identify any safeguards which should be put in place to mitigate those risks. The Business shall maintain a record of each DPIA.

6. Record-keeping

The Business will implement a process to maintain an up-to-date documented record of its processing activities by way of adding relevant information in the Notary register or by other appropriate means. This record should include a general description of the following:

Record-keeping requirements	Suggested record
The purpose of the processing	Typically, in relation to Business transactions this will include processing to deliver client services;
The categories of personal data and individuals to whom the data relates.	a variety of mostly legal documents with copies of the identity information relating to clients;
The categories of recipients (if any) including both data controllers and data processors, and any transfers outside the European Economic Area (EEA)clients;	either the client or a third recipients (if any), including party to whom the client wished the documents to be sent after processing and such parties may often be located outside the EEA;
Where possible, a general description of the technical and organisational security measures in place.	the measures in place as set out at paragraph 8 above

The identity of the Business and contact details.

The categories of processing carried out on behalf of the third party.

Any transfers outside the EEA.

Where possible, a general description of the technical and organisational security measures in place.